The accounting system component of STEP FORWARD assumes that data is usually captured from specific documents or their electronic equivalents (STEP FORWARD's generated transactions), and is often account sensitive e.g. Quantity is normally associated with Inventory but not with Bank Charges. The document-driven characteristic of accounting contributes to making the process of accounting (recording what happened or is supposed to happen) simple in that the primary accounting entry can be defined for each Source Document, except for Journal Entries, e.g.:

The Source Documents definitions are used:

Regardless as to how simple your needs are, it is mandatory to define at least one Source Document.

Components explained
Source Documents

Name = Short form, eight (8) alpha-numeric characters
Description = Long form
e.g. Name = JE; Description = Journal Entry (both the Name & Description will be displayed in the title bar of the Input Screen during accounting data entry).

Primary GL Account

The default setting for the Prefix and Number components of the Primary GL Account is * (wild card = any Prefix, any Number) with the $ Sign default being Any (+ or -).

Replace the default asterisk (*) settings, whenever a Primary GL Account combination can be determined e.g. if  the Source Document is a Sales Invoice then specify the Prefix, if any, and the GL Number  which identifies Accounts Receivable and assuming that you use this Source Document only for Charge Sales (assuming that Credit Notes are a different Source Document), then the Sign should be selected as +.

The impact on Accounting Data Entry, when the Primary GL Account is specified:
Upon starting a New Document (the Source Document will be the same as the one previously used or newly specified), the Accounting Data Entry window will display the applicable Transaction Template with the Prefix and GL Number already loaded as per the Source definition.

Document features are divided into three specific components

Go to:
Table of Contents