Accounting Data Entry - Open Items

Primary Transactions vs. Secondary Transactions
Primary transactions are defined in the GL Account Inspector - Open Items - General view. The trigger is the sign of the amount field for the applicable GL Control Account. When the decision was made as to how to define which is the Primary transaction, the Configurator considered the business cycle i.e. in Accounts Receivable, a payment is usually preceded by an invoice, which makes the invoice the Primary transaction. All other transactions that relate to the invoice (e.g. Credit Notes, Payments received, Journal Entries) are referred to as Secondary transactions.

The Open Item window is displayed:

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** When the default option (Show open groups only) is active, Match groups which are locked (Total amount = 0.00) will not be displayed - unless they achieved zero balance status through a split payment distribution (a payment is applied against several open items) and not all of those open items achieved zero balance.

Applying a Secondary Transaction
When the Open Items window is displayed in response to entering a secondary Hand-picked transaction, the transaction amount will be shown in the Amount field of the New item section.

 

Editing Open Items
When the Open Items window is open, transaction groups (both open and closed (lock icon)) can be edited by moving group components between transaction groups, in whole or in part.

Moving a transaction from one group to another


Moving a partial transaction from one group to another


this will display the amount allocation window:


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