Tutorial 17 - Source Documents
|Sources define the documents, hard-copy or generated, from or through which accounting information is derived. To obtain a thorough overview, review the on-line Help on this topic. As indicated in the Help, most Source documents can be associated with a definition for its primary accounting purpose e.g. Purchase Invoices could be argued as always being a Credit to Accounts Payable, regardless of what was purchased or which Terms applied - even a C.O.D. (Cash On Delivery) is an Accounts Payable, just that it must be paid immediately.
In this Tutorial, we are setting up just a few basic Source Documents:
|JE||Journal Entry||Primary Account: none||Sign: Any|
|SINV||Sales Invoice||Primary Account: Prefix 1, GL 112||Sign: +|
|PINV||Purchase Invoice||Primary Account: Prefix 1, GL 308||Sign: -|
|CGC||Computer Generated Check||Primary Account: Prefix 1, GL 104||Sign: -|
|DEP||Deposit||Primary Account: Prefix 1, GL 104||Sign: +|
|Accept the Type Actual default setting, but select Done when... Running total is zero and When done... Save only for all Source Documents shown above.|
|1.||Launch the Sources editor.|
This will display the Sources window.
|Press the New button and enter the first Source Document (JE), then press the Save button.|
|The Prefix: *, GL: *, and $ Sign Any are the default settings i.e. any valid Prefix/GL combination (Debit or Credit) are acceptable.|
|2.||Enter all remaining Source Documents. Just before pressing the Save button for the last Source Document (DEP), the Sources window should look like this:|
|Tutorial 18 - Transaction Templates - Common|